TOKYO INTERNSHIPS

TOKYO INTERNSHIPS

The Tokyo Global Engineering Corporation provides internships to participants that prefer to travel to Tokyo. The following instructions do not apply to participants already in Japan, or to online participants located elsewhere.

COMMUNICATION

After TGEC agrees to accept applicants as internship participants, TGEC sends participants a personalized TGEC e-mail address and temporary password. Such e-mail addresses should be checked several times daily for updates.

Even before creation of such an e-mail address, applicants should ensure e-mails from the @tokyo-global.co.jp domain are not blocked or regarded as junk e-mail.

DOCUMENTS

TGEC needs three documents from Tokyo-based participants arriving from outside Japan, before arrival. The first document is a mandatory requirement of the Government of Japan (GoJ). The two forms that follow the first document are optional.

1. Application for Certificate of Eligibility for Status of Residence (CoE)
CoEsare required by GoJ at time of visa application at a Japan embassy or consulate. The application for CoE is sent by TGEC to GoJ.

2. Housing assistance request (optional)
TGEC tries, when requested, to ensure internship participants have furnished housing on the first day of arrival, at participant expense, via private housing providers. Participants are discouraged from staying in hotels on arrival and trying do to home hunting outside of business hours. TGEC provides housing assistance free of charge to participants. It is very possible, however, that skilled participants may find better housing options than those to which TGEC provides referrals.

3. Application for reduced mass-transit-fareeligibility notice (optional; only for students receiving academic credit)
TGEC will certify internship and university enrollment in Japanese to mass-transit providers, which may apply discounts, at their discretion. Participants should take such TGEC certification to a major Tokyo train station on the first day after arrival. Participants should not try to receive such a discount on arrival at an airport (such as for transportation from an airport to Tokyo).

For more information on visa procedures from GoJ:
http://www.mofa.go.jp/j_info/visit/visa/index.html

For more information on CoEs from GoJ:
http://www.mofa.go.jp/j_info/visit/visa/faq.html#q1-3

Applicants should not purchase travel accommodations or enter into a housing agreement before the GoJ has issued a visa. Refundable travel accommodations should be purchased, in any circumstance. CoEs should never be submitted in fewer than two months’ time from an expected travel date because the GoJ may delay processing.

Above all, applicants should NEVER put any incorrect data on a CoE application. As required by law, all data on CoE applications are relayed by TGEC directly to GoJ. All data are requested by GoJ; this is not an attempt by TGEC to pry. Were GoJ to discover inaccuracies, exaggerations, or even accidental errors, visas would be delayed or denied. CoE applications are not opportunities to embellish or promote oneself.

Note: The TGEC CoE application is not a GoJ document; rather, TGEC requests CoEs from GoJ using data provided on CoE application forms, which are TGEC forms. After approved, GoJ sends CoEs directly to TGEC, which, in turn, forwards CoEs via registered courier to participants, who must then use CoEs to apply for visas at Japan embassies.

GoJ provides a flow chart to illustrate this process:
http://www.mofa.go.jp/j_info/visit/visa/process/long.html

APPLYING FOR A VISA AT A JAPAN EMBASSY OR CONSULATE

After TGEC sends CoEs to participants, participants are to complete a visa application at a Japan embassy or consulate. Participants must always contact an embassy or consulate before visiting an embassy or consulate, especially to inquire as to documents required and items prohibited. (Some such facilities prohibit cellular telephones or electronic equipment.) Do not rely on TGEC or a GoJ website to indicate which documents are required; instead, always follow the instructions of an embassy or consulate.

List of embassies and consulates of Japan:
http://www.mofa.go.jp/about/emb_cons/mofaserv.html

Also, participants should always ensure that passportsare current before visiting an embassy or consulate, and that the amount of time before expiration well extends past datesof announced departure from Japan.

INSURANCE

Applicants should make arrangements to purchase travel insurance, renter’s insurance, supplemental insurance, and all relevant forms of insurance prior to entering Japan. Such purchases cannot be made after entering Japan. Such policies should include clauses regarding what is to happen to a corpse, namely, to provide for corpse removal from Japan.

DAY OF ARRIVAL TO JAPAN

Participants are to show visas (usually located in a passport) and CoEs to a GoJ immigration inspector, usually at an airport immediately after obtaining baggage.

Participants then receive entry permission, which usually consists of a small sticker in a passport with a printed, scannable code.

Except in case of a pre-arranged special circumstance, a TGEC representative should be waiting outside the immigration inspection area to provide escort to a pre-arranged housing location.

DAY AFTER ARRIVAL TO JAPAN

On the first day after arrival to Japan, participants must visit their local branch of Tokyo City Hall to register as a foreign resident, and also to register for Japan national health insurance. TGEC representatives can assist this process.

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